Senior Receptionist
Duration: 2 year CDD
We are looking for a Senior Receptionist to join our Office Management Team in a leading advocate organisation where you can make a meaningful impact in shaping the future of wind energy. You will be the ambassador that sets the tone for our guests and colleagues. Presentation and delivery of service is of the upmost importance. You will report to the Director for HR & Legal.
Main duties and responsibilities:
- Greeting guests, clients and newcomers to the team.
- Offering first point of call hospitality.
- Handling of complaints and ad hoc queries.
- Answering and directing phones.
- Booking meeting rooms, managing calendars and ensuring everything is always presentable.
- Organizing catering for internal meetings and events.
- Preparing and maintaining set-up of meeting rooms, including clean-up and other logistical requirements.
- Keeping the common areas tidy and fully stocked daily (e.g., the kitchen area, the reception area, the storage area, the first aid room, printer area, etc.).
- Organizing travel, taxis, couriers.
- Post room duties; incoming and outgoing mail management.
- Managing office supplies such as stationary, and food supplies.
- Assisting the Office Administrator on office management / environment related tasks.
- Full back-up to the Officer Administrator during holidays and sick leave.
Mindset and skills qualifications:
Mindset and skills:
- High level of professionalism and discretion.
- Demonstrate a high level of service and response.
- High level of autonomy with a strong collaborative nature.
- Good time management skills and ability to prioritize.
Experience
- 3+ year of relevant work experience.
- Bachelor’s degree in business administration (or equivalent) is a plus.
Software
- Proficiency in Microsoft Office is a must (Outlook, PowerPoint, Excel, Word).
Languages
- Very good level of English (written and spoken)
- Other languages are a plus.
Offer:
- Our remuneration is made of a complete package that includes diverse extra-legal advantages such as transportation, meal vouchers...
- Multicultural/Open-minded and stimulating environment
This position is also open to individuals with disabilities.
Deadline is 10/12/2024. Applications will be processed on a rolling basis.
Note: only short-listed candidates will be contacted
