Guidelines for industry abstract submissions
Read this page carefully before submitting your abstract for WindEurope’s Annual Event 2023.
At the end of the page, you will find the button that will bring you to the abstract submission portal (Oxford Abstracts).
Timeline
| 15 July – 7 October 2022 |
Call for abstracts The abstracts submission portal closes at 23:59 CEST on 7 October 2022 |
January – April 2023 | Presentation and/or poster preparation |
| October 2022 | Abstract review Members of WindEurope and the European Academy of Wind Energy (EAWE) will review, evaluate, and score abstracts in their field of expertise. This helps the programme committee to build a high-quality programme and keep commercial content out. |
25-27 April 2023 | WindEurope Annual Event 2023 Session chairs and presenters attend a final briefing session in the speakers’ room of the venue before their session starts. |
| Early December 2022 | Notifications of selection sent to abstract submitters Based on the outcomes of the review, the programme committee creates session proposals for the technical track using the highest scoring abstracts. Notifications of selection will be sent by WindEurope to those selected for an oral presentation or to produce a poster. |
May 2023 | Proceedings published General proceedings accessible to full conference delegates on https://windeurope.org/annual2023/ and to WindEurope’s Members in the Members’ Area of the WindEurope website. Scientific proceedings will be published 4 to 6 weeks after submission, in open access in a dedicated volume of the IOP Journal of Physics: Conference Series edited by EAWE. |
Essential requirements for abstracts
- No sales pitches – the conference is not the place for promotional/commercial presentations. Your abstract should not containt overly promotional or commercial content, but rather strive to present data or results that can contribute to bringing the industry forward. WindEurope reserves the right to refuse/reject overly commercial abstracts.
- Your abstract should contain new unpublished work and should not describe work presented at other conferences.
- Your abstract should be submitted under the correct topic for a correct review.
- Do not exceed the set word count per section.
- Abbreviations should be defined on first use.
- Abstracts should be submitted in plain text format (no tables, graphs, charts, or images).
Abstract submission and structure
The abstract submission form is divided in 5 sections:
- General summary (max 300 words): Briefly describe the work to be discussed in your presentation or poster. This part of your abstract will appear on the conference website if accepted.
- Method (max 125 words): Briefly describe the method you used.
- Results (max 125 words): Give a concise summary of the findings/results.
- Conclusions (max 125 words): Outline the significant implications that your paper has for the industry.
- Learning objectives (max 125 words): If this abstract is presented at the conference, what will delegates learn? Focus on what your abstract will enable them to do in their own jobs.
How are abstracts rated and selected?
All abstracts are anonymously peer-reviewed by minimum three experts of the field. Reviewers will review each abstract assigned to them by giving it:
- A numerical grading for seven criteria (0-5)
- A recommended presentation method
- A comment on the abstract
Who is reviewing my abstract?
Industry abstracts submissions are reviewed anonymously by experts in the field under which the abstracts are submitted. All experts are part of a WindEurope member company.
Numerical grading
The abstracts will be evaluated against the following criteria:
- Innovative content: Does the abstract present truly innovative ideas and creative solutions to new or known challenges within the industry? Submissions showcasing cutting-edge ideas and approaches will be favoured.
- Contribution to industry knowledge: Abstracts should help the conference contribute to the progression of the industry as a whole. Emphasis will be given to abstracts that provide useful outputs and practical advice & tools for the audience in their daily work. Overly commercial abstracts will receive lower grades.
- Relevance to the topic: Abstracts whose content fits well with the topic and would fit well within the resulting sessions will be favoured.
- Quality of presentation: Abstracts should be logical, well-structured and easy to understand. Abstracts should present complete information. Where important results are missing, when the tone of the paper is obviously commercial or when more time is required to gather information, abstracts will receive lower scores.
Reviewers will grade each abstract on a scale of 0-5, keeping the criteria listed above in mind.
- 0: Reject = Criteria are not met
- 1: Very poor = Little or no accomplishment of the criteria
- 2: Poor = Criteria are only achieved on a superficial level
- 3: Average = Abstract has fulfilled the criteria but is not remarkable
- 4: Good = Abstract performs strongly with regards to the criteria
- 5: Excellent = Abstract is exemplary with regards to the criteria
Recommendations made by abstract reviewers
Each reviewer will make a recommendation on the presentation format for each abstract, intended as a guide for the Programme Committee. The options available to reviewers are:
- I strongly recommend that this abstract is selected for an oral presentation
- This abstract is more suitable for an oral presentation than poster presentation
- This abstract is more suitable for poster presentation than an oral presentation
- I strongly recommend that this abstract is selected for poster presentation
- This abstract should be rejected
Reviewers will be able to explain their grades and recommendations by leaving a comment in the appropriate field. Comments will be available to authors upon request.
Abstract selection process
After the review is completed, the programme committee members receive the overview of all scored abstracts. Based on the scores, the reviewers’ comments and planned session topics, the programme committee will draft session proposals and select which abstracts are eligible for an oral presentation in a session and which are eligible to produce a poster. These proposals are the base to determine the technical and scientific programme outline for the conference.
Copyrights
By submitting an abstract to the WindEurope Annual Event 2023, and if your abstract is selected for a speaking slot or a poster, you implicitly give your permission to WindEurope asbl/vzw to reproduce your presentation file and/or poster file in the conference proceedings of the event. However, this does not forfeit your right to publish your presentation file and/or poster file in any other medium, nor does WindEurope retain any exclusive rights over it.
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