Call for abstracts

Present your work at Europe’s largest Offshore Wind Energy event!

The WindEurope Offshore conference is the leading-edge, international conference for the offshore wind industry. Get advanced learning, hear about important industry trends and network with your peers, potential clients and collaborators.

BEFORE you get started:

  • please read the abstract submission guidelines, available below or in PDF.
  • make sure to add “[email protected]” to your spam filter whitelist. If you have submitted for a previous event, you’ll be able to use the same account as last time.

News

The deadline for submitting abstract is now closed.

NEW! Selected papers presented at the conference will be published in a special volume of Wind Energy Science, the scientific review edited by the European Academy of Wind Energy. More information below.

NEW! WindEurope held a webinar on How to write to impactful abstracts on Tuesday 4 June.
Click here to see the recording and download the slides

Guidelines

Key dates

3 May 2019 Abstracts submission portal opens
Call for reviewers and session chairs opens (WindEurope members only)
31 May 2019 Call for reviewers closes
15 June 2019 Call for abstracts closes at 23:55 CET
30 June 2019 Deadline extension – Call for abstracts closes at 23:55 CET
15 June-17 July 2019 Abstracts review
Peer review by members of WindEurope who will evaluate and score abstracts in their field of expertise. This helps the programme committee to build a high-quality programme and keep commercial content out.
July-August 2019 Sessions development
September 2019 Programme & presenters confirmed
October-November 2019 Sessions preparation
Session chairs liaise with confirmed presenters to prepare their session, coordinate presentation objectives and refine content.
26-28 November 2019 WindEurope Offshore 2019
December 2019 Online proceedings from the conference published.

Topics

Note: The call for abstracts only covers technical topics. To suggest ideas on non-technical topics like finance or market updates, please contact us directly at [email protected].

Turbine technology

Offshore turbines:

  • Optimising turbine design
  • Improving reliability
  • Modular components
  • 10-20MW offshore wind turbines

Foundations for bottom-fixed offshore wind:

  • Optimising designs
  • Reduce costs

Floating

Floaters

  • Improving floater design
  • Industrialising production

Further reducing LCOE of floating offshore wind

Building a floating offshore wind supply chain

  • Specific needs of the floating offshore wind supply chain
  • Cables for floating offshore wind
  • Mooring and anchoring systems
  • Floating offshore wind and ports
  • How to leverage offshore oil & gas skills and expertise for floating offshore wind

Operating floating wind farms

  • Real-world examples

O&M, installation & logistics

  • Industrialisation and modularization
  • Ports, vessels, cranes
    • Space allocation & storage issues for commissioning offshore sites
    • Very large offshore turbines & components: how do we support the loading pressures and how do we get from land to sea? Practical experience & evidence from the industry
    • Which examples of ports involvement in the development phase of projects AND/OR in the wind turbine design?
  • Increasing use of helicopters
  • O&M game-changers, including drones
  • Making the most of oil and gas offshore experience
  • Digitalisation
    • Using digital solutions to optimise operations
    • Improving collaboration, co-development and operational data sharing between operators and O&M service providers (interoperability)
    • Cybersecurity for offshore wind operations

Resource Assessment

  • Modelling and forecasting
  • Floating LiDARS
  • Energy yield assessments
  • Wake effects
  • Open data applications for siting and resource assessmment

Grid development, storage, electrification and market integration

Hardware

  • Offshore infrastructure & grid connections
  • Storage solutions
  • Cabling and wind turbine clustering, cabling for floating turbines
  • Export cables: DC vs AC
  • Inter-array cables
  • HVDC developments

Market integration

  • Market design
  • Grid codes
  • System services: reactive power compensation, frequency support, islanding

Electrification & sector-coupling

  • Power-to-gas in the offshore environment
  • Offshore wind + H2
  • Electrification of oil & gas platforms
  • Electrification of maritime transport
  • Low-carbon fuels for long-distance shipping (Ammonia/H2)
  • Port infrastructure build-up for renewable gas/electrification

Environmental impacts and spatial planning

  • Spatial planning / line of sight
  • Co-existence with other industries and multi-use of offshore wind farms
  • Cumulative impact assessments
    • Socio-economic impacts
    • Environmental impacts
  • Unexploded bombs (UXO) and archaeological discoveries
  • Survey techniques

Skills, Health & Safety

  • Safety culture
  • Standardisation & best practices
  • Training
  • Re-skilling

Should I submit?

Who should submit abstracts?

  • You are:
    • A researcher / engineer
    • A project leader or coordinator
    • An academic
  • You want to share:
    • Results from operational projects
    • Results demonstration projects
    • Innovative techniques and concepts
    • Findings from research projects

I would like to present a product, should I submit an abstract?

  • Commercial presentations have all their place in the exhibition, but not in conference sessions.
  • New technologies or applications can be presented in the conference, but the presentations should be informative and provide a sufficient level of technical detail. Test results and data should substantiate any claims. Branding should be limited to the strict minimum. Presenters should be ready to answer detailled questions.

I would like to present on a non-technical topic (finance, markets, policy), should I submit an abstract?

  • No, but you can contact the conference secretariat and let us know about what you could cover.

Can I apply just for a poster presentation?

  • Yes. You can indicate your preference for a poster presentation in the abstract submission form.

Essential requirements

  • Abstracts should contain new work, not yet published or presented elsewhere.
  • No sales pitches! Abstracts should not contain overtly promotional or commercial content, but rather strive to present data or results that can contribute to bringing the industry forward.

    WindEurope reserves the right to refuse/reject overly commercial abstracts.

  • Submitted under the correct topic and subtopic.
  • Abstracts must respect the word limits:
    • Total length: maximum 750 words
  • Abstract format:
    • Plain text format (no tables, graphs, charts or images) via the online form.
    • Submitted abstracts should be divided in 5 sections:
      • 1. General summary (max 250 words)
        Briefly describe the work to be discussed in your presentation or poster. This part of your abstract will appear on the conference website if accepted.
      • 2. Method (max 125 words)
        Briefly describe the method you used.
      • 3. Results (max 125 words)
        Give a concise summary of the findings/results.
      • 4. Conclusions (max 125 words)
        Outline the significant implications that your paper has for the industry.
      • 5. Learning Objectives (max 125 words)
        If this abstract is presented at the conference, what will delegates learn? Focus on what your abstract will enable them to do in their own jobs.
  • Abbreviations should be defined on first use.

Grading criteria

Reviewers will score each abstract assigned to them by giving it:

  • numerical grades to assess the abstract with regards to 4 criteria;
  • a recommendation, which will serve as a guide for the programme committee.

Numerical grading

Abstracts will be evaluated against the following criteria:

Innovative content
Does the abstract present truly innovative ideas and creative solutions to new or known challenges within the industry? Submissions showcasing cutting-edge ideas and approaches will be favoured.

Contribution to industry knowledge
Abstracts should help the conference contribute to the progression of the industry as a whole. Particular emphasis will be given to abstracts that provide useful outputs and practical advice & tools for the audience in their daily work. Overtly commercial abstracts will receive lower grades or will be rejected.

Relevance to the topic
Abstracts whose content fits well with the topic and would fit well within the resulting sessions will be favoured.

Quality of presentation
Abstracts should be logical, well-structured and easy to understand. Abstracts should present complete information. Where important results are missing, when the tone of the paper is obviously commercial or when more time is required to gather information, abstracts will receive lower scores.

For each criterion, the abstract will be marked from 0 – 5, giving a maximum score of 20. Each abstract is reviewed by a number of different reviewers, and the average score out of 20 is calculated.

The 0 to 5 scale for each criterion is:
0 = criterion is not met
1 = very poor, little or no accomplishment of the criterion
2 = poor, criterion is only achieved on a superficial level
3 = acceptable, abstract has fulfilled the criterion but is not remarkable
4 = good, abstract performs strongly as regards this criterion
5 = excellent, abstract is exemplary as regards this criterion

Recommendations made by abstract reviewers

Each reviewer will make a recommendation, intended as a guide for the programme committee. The options available to reviewers are:

  • I strongly recommend that this abstract is selected for oral presentation
  • This abstract is more suitable for oral presentation than poster presentation
  • This abstract is more suitable for poster presentation than oral presentation
  • I strongly recommend that this abstract is selected for poster presentation
  • This abstract should be rejected (reason required in comments field)

Reviewers will be able to explain their grades and recommendations by leaving a comment in the appropriate field. Comments will be available to authors upon request.

Selection procedure

After the review is completed, the programme committee members receive the overview of all scored abstracts. Based on the scores, the reviewers’ comments and planned session topics, the programme committee will draft session proposals and select abstracts for oral or poster presentations. These proposals are the base to determine the programme outline for the conference. Submitters can also specify if they prefer to present their work in the form of a poster or orally when submitting their abstract.

Increase your chances of selection

Download here the slides from the webinar video

An abstract is a short document that is intended to capture the interest of the reviewers. It should engage the reader, making it clear what your idea is about and why it would make an excellent oral presentation or poster.

Keep the following in mind to ensure that your abstract has a good chance of being accepted.

  • Do not leave preparation of your abstract to the last minute.
    • There is no problem submitting right before the deadline (we get 90% of abstracts in the final 48 hours!), but give yourself enough time to think about how to best present your work.
  • Keep the abstract requirements and scoring process (above) in mind so you understand the criteria your abstract will be marked on.
  • Ensure that your ideas are well thought out and follow a logical, coherent flow:
    • State the issue to be discussed;
    • Give a brief background to the issue;
    • Give a brief description of what you are doing to address it;
    • Implications/outcomes: why is what you have done of value to other specialists?
  • Ensure that the abstract relates to the chosen topic and challenge in a direct way.
  • Ensure your abstract will contribute to the conference:
    • Highlight why your work is innovative: what new ideas/research will you bring to the people who are listening to you?
    • How is your work relevant to delegates? What will they learn and what can they take back to their jobs?
  • Think of an attention-catching title:
    • It should still be clear what you want to present;
    • Avoid using acronyms in your title;
    • If selected for a session, a good title will encourage delegates (including generalists, such as journalists) to come and listen to you.
  • Run your abstract past someone who is familiar with both the topic and this type of abstract process.

Apply to publish your paper in Wind Energy Science

At this edition of WindEurope offshore, a selection of papers presented at the conference will be selected to be published in a special issue of Wind Energy Science, the scientific journal edited by the European Academy of Wind Energy (EAWE).

If you are interested, please let us know when submitting your abstract, by checking the box ‘I am interested in publishing my work in a scientific journal’.

After the abstracts have been reviewed, selected authors may be invited by the journal editors to write a full paper for publication.

Indicative timeline

  • By 15 June 2019: Authors to indicate their interest via the abstract submission form)
  • September 2019: selected authors to be notified
  • 15 October 2019: submission of papers opens on https://www.wind-energ-sci.net/special_issues.html
  • 20 February 2020: submission of papers closes.
  • February-March 2020: publication of the special issue of Wind Energy Science

Submit your abstract