Are you speaking in a session?

1. Deadlines

• Check here for the event deadlines.

2. Session date and timing

• Bookmark the online programme for the date and exact timing of your session.

3. Session preparation calls

• Each session is led by one or two session chair(s).
• The chair & WindEurope will schedule a session prep call to:
  • Discuss the session and the content of the presentations.
  • For presentations: agree on the title of your presentation with the session chair. If the title changes, inform the conference team by email ([email protected])
  • Discuss and agree on the topics to be discussed during the session.
  • Determine the running order of the presentations and/or questions to be discussed.
  • Address any other relevant topics.

4. PowerPoint (PPT) requirements

• All speakers should create a PowerPoint presentation, unless otherwise agreed with their session chair. Check here for tips and tricks when creating your slides
• Submit your presentation file in PowerPoint format: 16:9.
• Do not include live links to the internet but instead, use screenshots.
• If your PPT contains audio, video, or unusual files, please inform the conference team by email ([email protected]) in advance so we can make the necessary technical arrangements.
• Upload your slides to the presenters’ portal when final
• Back-up copy: bring a copy of your presentation to the event venue on a USB memory stick.

5. Posters

If you are preparing a poster in addition to your presentation, we strongly suggest to

• mention your poster number in your presentation slides
• mention your presentation in your poster

6. Onsite briefing session

The briefing is mandatory for all speakers and chairs to attend, it starts 30’ before the session in the speaker room:

• Opportunity to meet your fellow speakers and chair before the session starts
• Discuss any outstanding points
• Make fellow speakers & conference team aware if any changes were made in your presentation
• Recap on stage arrangements and logistics

After the briefing, the conference team will escort you to the session room to get mic’d up.

7. Presenting during the event:

• All presentations will be uploaded and launched from a central system to a laptop in the session room.
• Only single projection will be available during your session.
• You will be able to move through your slide with a clicker.
• For changes to your presentation, bring your new presentation on a USB stick to the speakers’ room.

8. Do I need to submit a paper?

• Science & Research papers

  • Eligibility of scientific paper publications

    If you submitted an abstract under the science and research track, your abstract may be selected for publication in a specific open access volume of the IOP Journal of Physics: Conference Serie. Selected abstracts have been invited to submit a paper based on their abstract. Selected papers will be published depending on the peer-review outcome. See here for guidelines.

    Selected abstracts eligible for a scientific publication have been contacted individually by the WindEurope Conference Secretariat.

• Non-scientific / industry papers
  • Confirmed speakers that submitted an abstract under the Industry Track can optionally produce a full paper in addition to the presentation. This will be included in the online conference proceedings for the event. See here for guidelines