Guidelines for abstract submissions
Read this page carefully before submitting your abstract for WindEurope’s Annual Event 2026.
At the end of the page, you will find the button that will bring you to the abstract submission portal (Oxford Abstracts).
Timeline
| 17 June – 5 September 2025 |
Call for abstracts The abstracts submission portal closes at 23:59 CEST on 5 September 2025 |
December 2025 – March 2026 | Presentation and/or poster preparation. Authors invited for an oral presentation will be asked to submit a first draft of their presentation within a month of their notification of selection. Failure to match quality standards may result in the invitation to present being rescinded. |
| 10 September – 10 October 2025 | Abstract review Members of WindEurope and the European Academy of Wind Energy (EAWE) will review, evaluate, and score abstracts in their field of expertise. This helps the programme committee to build a high-quality programme and keep commercial content out. |
21-23 April 2026 | WindEurope Annual Event 2026 Session chairs and presenters attend a final briefing session in the speakers’ room of the venue before their session starts. |
| Early December 2025 | Notifications of selection sent to abstract submitters Based on the outcomes of the review, the programme committee creates session proposals for the technical track using the highest scoring abstracts. Notifications of selection will be sent by WindEurope to those selected for an oral presentation or to produce a poster. |
May 2026 | Proceedings published General proceedings accessible to full conference delegates on https://windeurope.org/annual2026/ and to WindEurope’s Members in the Members’ Area of the WindEurope website. Scientific proceedings will be published 6 to 8 weeks after submission, in open access in a dedicated volume of the IOP Journal of Physics: Conference Series edited by the EAWE. |
Essential requirements for abstracts
- Abstracts should be submitted in English.
- No sales pitches – the conference is not the place for promotional/commercial presentations. Your abstract should not contain overly promotional or commercial content, but rather strive to present data or results that can contribute to bringing the industry forward. WindEurope reserves the right to refuse/reject overly commercial abstracts.
- Your abstract should contain new unpublished work and should not describe work presented at other conferences.
- Your abstract should be submitted under the correct topic for a correct review.
- Do not exceed the set word count per section.
- Abbreviations should be defined on first use.
- Abstracts should be submitted in plain text format (no tables, graphs, charts, or images).
Abstract submission and structure
The abstract submission form is divided in 5 sections:
- General summary (max 300 words): Briefly describe the work to be discussed in your presentation or poster. This part of your abstract will appear on the conference website if accepted.
- Method (max 125 words): Briefly describe the method you used.
- Results (max 125 words): Give a concise summary of the findings/results.
- Conclusions (max 125 words): Outline the significant implications that your paper has for the industry.
- Learning objectives (max 125 words): If this abstract is presented at the conference, what will delegates learn? Focus on what your abstract will enable them to do in their own jobs.
How are abstracts rated?
All abstracts are anonymously peer-reviewed by minimum three experts of the field providing for each abstract assigned to them:
- A numerical grade (0-5)
- A recommended presentation method
- A comment on the abstract
Who is reviewing my abstract?
Industry abstracts submissions are reviewed anonymously by experts in the field under which the abstracts are submitted. All experts are part of a WindEurope member company.
Numerical grading
The abstracts will be evaluated against the following criteria:
- Innovative content: Does the abstract present truly innovative ideas and creative solutions to new or known challenges within the industry? Submissions showcasing cutting-edge ideas and approaches will be favoured.
- Contribution to industry knowledge: Abstracts should help the conference contribute to the progression of the industry as a whole. Emphasis will be given to abstracts that provide useful outputs and practical advice & tools for the audience in their daily work. Overly commercial abstracts will receive lower grades.
- Relevance to the topic: Abstracts whose content fits well with the topic and would fit well within the resulting sessions will be favoured.
- Quality of presentation: Abstracts should be logical, well-structured and easy to understand. Abstracts should present complete information. Where important results are missing, when the tone of the paper is obviously commercial or when more time is required to gather information, abstracts will receive lower scores.
Reviewers will grade each abstract on a scale of 0-5, keeping the criteria listed above in mind.
- 0: Reject = None of the criteria are met
- 1: Very poor = Little or no accomplishment of the criteria
- 2: Poor = Some criteria are achieved but on a superficial level
- 3: Average = Abstract has fulfilled the criteria but is not remarkable
- 4: Good = Abstract performs strongly with regards to most criteria
- 5: Excellent = Abstract is exemplary with regards to all/most criteria
Recommendations made by abstract reviewers
Each reviewer will make a recommendation on the presentation format for each abstract, intended as a guide for the Programme Committee, using these options:
- I strongly recommend that this abstract is selected for an oral presentation
- This abstract is more suitable for an oral presentation than poster presentation
- This abstract is more suitable for poster presentation than an oral presentation
- I strongly recommend that this abstract is selected for poster presentation
- This abstract should be rejected
Reviewers will be able to explain their grades and recommendations by leaving a comment in the appropriate field. Comments will be available to authors upon request.
Abstract selection process
After the review is completed, a programme committee composed of experts from WindEurope members or EAWE institutions will receive the overview of all scored abstracts.
Based on the scores, the reviewers’ comments and planned session topics, the programme committee will draft session proposals and select which abstracts are eligible for an oral presentation in a session, which are eligible for a poster and which should be rejected.
Kindly note that only one presenter per abstract is invited if selected. We cannot allow multiple presenters per abstracts.
Scientific papers
In partnership with the European Academy of Wind Energy (EAWE), WindEurope offers the possibility for abstracts submitters to also apply for the publication of a scientific paper in a dedicated open-access volume of the IOP Journal of Physics: Conference Series.
Authors can apply by checking the appropriate box in the abstract submission form.
Based on the abstract, the EAWE members of the programme committee may invite authors to submit a full paper based on their abstract. The papers will be peer-reviewed by EAWE experts and selected papers will then be published after the conference.
In addition to the criteria applicable to general abstracts, science and research abstracts should provide a complete reference list (to be uploaded when submitting the abstract), display a solid methodology and plausible results, be up-to-date as regards previous knowledge and the contribution of others and be scientifically/technically relevant.
Selected abstracts eligible for a scientific publication will be contacted individually by the WindEurope Conference secretariat.
Timeline for scientific papers
- Draft paper submission: 25 February 2026
- Scientific peer-review: 26 February – 26 March 2026
- Final submission: 6 April 2026
About the IOP Journal of Physics: Conference Series
Please find some points to keep in mind about the scientific publications. More detailed information, planning for publication and review will be shared in due time by the conference secretariat to eligible candidates.
- Conference Series operates a publishing licence, under which authors retain copyright of their papers and they no longer need to sign and submit copyright assignment forms. Any author who wishes to publish in IOP Conference Series must agree to the terms of the licence and by submitting a paper for publication it is assumed all authors of the paper agree, in full, to the terms of the licence.
- IOP Conference Series uses author-supplied PDFs for all online and print publication. Authors are asked to prepare their papers using Microsoft Word or LaTeX, according to the journal guidelines and templates, and then convert these files to PDF.
Copyrights
By submitting an abstract to the WindEurope Annual Event 2026, and if your abstract is selected for a speaking slot or a poster, you implicitly give your permission to WindEurope asbl/vzw to reproduce your presentation file and/or poster file in the conference proceedings of the event. However, this does not forfeit your right to publish your presentation file and/or poster file in any other medium, nor does WindEurope retain any exclusive rights over it.
