Are you speaking in a session?

1. Deadlines

• Check here for the event deadlines.

2. Session date and timing

• Bookmark the online programme for the date and exact timing of your session. Further information will be provided in due course.

3. Session preparation calls

• Each session is led by one or two session chair(s).
• The chair & WindEurope will schedule a session prep call to:
  • Discuss the session and the content of the presentations.
  • For presentations: agree on the title of your presentation with the session chair. If the title changes, inform the conference team by email ([email protected])
  • Discuss and agree on the topics to be discussed during the session.
  • Determine the running order of the presentations and/or questions to be discussed.
  • Address any other relevant topics.

4. PowerPoint (PPT) requirements

• All speakers should create a PowerPoint presentation, unless otherwise agreed with their session chair. Check here for tips and tricks when creating your slides
• Submit your presentation file in PowerPoint format: 16:9.
• Do not include live links to the internet but instead, use screenshots.
• If your PPT contains audio, video, or unusual files, please inform the conference team by email ([email protected]) in advance so we can make the necessary technical arrangements.
• Upload your slides to the presenters’ portal when final.
• Back-up copy: bring a copy of your presentation to the event venue on a USB memory stick.

5. Onsite briefing session

The briefing is mandatory for all speakers and chairs to attend, it starts 30’ before the session in the speaker room:

• Opportunity to meet your fellow speakers and chair before the session starts
• Discuss any outstanding points
• Make fellow speakers & conference team aware if any changes were made in your presentation
• Recap on stage arrangements and logistics

After the briefing, the conference team will escort you to the session room to get mic’d up.

6. Presenting during the event:

• All presentations will be uploaded and launched from a central system to a laptop in the session room.
• Only single projection will be available during your session.
• You will be able to move through your slide with a clicker.
• For changes to your presentation, bring your new presentation on a USB stick to the speakers’ room.

7. Do I need to submit a paper?

• Science & Research papers

  • Eligibility of scientific paper publications

    If you submitted an abstract under the science and research track, your abstract may be selected for publication in a specific open access volume of the IOP Journal of Physics: Conference Serie. Selected abstracts have been invited to submit a paper based on their abstract. Selected papers will be published depending on the peer-review outcome. See here for guidelines.

    Selected abstracts eligible for a scientific publication have been contacted individually by the WindEurope Conference Secretariat.

• Non-scientific / industry papers
  • Confirmed speakers that submitted an abstract under the Industry Track can optionally produce a full paper in addition to the presentation. This will be included in the online conference proceedings for the event. See here for guidelines