Guidelines for science and research abstract submissions
Read this page carefully before submitting your abstract for WindEurope’s Annual Event 2025.
At the end of the page, you will find the button that will bring you to the abstract submission portal (Oxford Abstracts).
Timeline
| 10 June – 6 September 2024 |
Call for abstracts The abstracts submission portal closes at 23:59 CEST on 6 September 2024 |
December 2024 – March 2025 | Presentation and/or poster preparation |
| 11 September – 11 October 2024 | Abstract review Members of WindEurope and the European Academy of Wind Energy (EAWE) will review, evaluate, and score abstracts in their field of expertise. This helps the programme committee to build a high-quality programme and keep commercial content out. |
8-10 April 2025 | WindEurope Annual Event 2025 Session chairs and presenters attend a final briefing session in the speakers’ room of the venue before their session starts. |
| Early December 2024 | Notifications of selection sent to abstract submitters Based on the outcomes of the review, the programme committee creates session proposals for the technical track using the highest scoring abstracts. Notifications of selection will be sent by WindEurope to those selected for an oral presentation or to produce a poster. |
April 2025 | Proceedings published General proceedings accessible to full conference delegates on https://windeurope.org/annual2025/ and to WindEurope’s Members in the Members’ Area of the WindEurope website. Scientific proceedings will be published 4 to 6 weeks after submission, in open access in a dedicated volume of the IOP Journal of Physics: Conference Series edited by EAWE. |
Essential requirements for abstracts
- Abstracts should be submitted in English.
- Your abstract must describe work that has been done at the moment of submission, not work that will be done.
- Your abstract should contain new unpublished work and should not describe work presented at other conferences.
- No sales pitches – abstracts should not contain overly promotional or commercial content, but rather strive to present data or results that can contribute to bringing the sector forward. WindEurope reserves the right to refuse/reject overly commercial abstracts.
- Your abstract should be submitted under the correct topic for a correct review.
- Your abstract cannot exceed 1,500 words (not including references).
- Your abstract should contain a complete reference list (not included in the word count).
- Abbreviations should be defined on first use.
- Science and research abstracts can only submitted in PDF (incl. text plus graphs, charts, or images as necessary, and embedded fonts). Please include abstract title, presenting author, co-authors and affiliations in your PDF.
Abstract submission and structure
Abstracts submitted under the science and research submission group must follow the following structure and rules:
- The abstract must be submitted as in PDF format
- The PDF file includes text plus graphs, charts, or images as necessary, and embedded fonts. Please include abstract title, presenting author, co-authors, and affiliations in your PDF too.
- The abstract must respect the word limit of maximum 1,500 words
- It should contain a complete reference list that is not included in the given word count
- The style of writing may be brief and incomplete, as long as the essential steps in the research are clear and convincing
Submitted abstracts should be divided in 5 sections:
- Introduction: Briefly describe the work to be discussed in your presentation.
- Approach: Briefly describe the approach you used.
- Main body of the abstract
- Conclusions: Outline the significant implications you’re your paper has for the industry.
- Learning objectives: If this abstract is selected and presented at the conference, what will delegates learn? Focus on what your abstract will enable them to do in their own job.
How are abstracts rated?
All abstracts are anonymously reviewed and collectively assessed by the Conference Scientific Committee from the European Academy of Wind Energy (EAWE). For each abstract, the committee will provide:
- a numerical grade (0-5)
- a recommended presentation method
- a comment on the abstract
Who is reviewing my abstract?
All science and research abstracts are assigned for review to members of the Conference Scientific Committee from the European Academy of Wind Energy (EAWE) and then assessed by the committee at a dedicated meeting.
Science and research content at our events is organised in cooperation with the European Academy of Wind Energy (EAWE), a world-leading wind energy academic & research community. The Academy will bring delegates leading edge wind energy research results, keeping Europe at the forefront of wind energy innovation. This offers a forum for in-depth presentations and discussions on progress and results of wind-energy related scientific research.
Numerical grading
The abstracts will be evaluated against the following criteria:
- The abstract has to describe work that has been done at the moment of writing the extended abstract, not work that will be done.
- While the style of writing may be brief and incomplete, the essential steps in the research must be clear and convincing.
- The abstract should contain new work, not yet published.
- The abstract should include a complete reference list.
- The methodology and results should be plausible and free of errors.
- The work in the abstract should be up-to-date as regards previous knowledge and the contribution of others.
- The work should be scientifically/technically relevant.
Reviewers will grade each abstract on a scale of 0-5, keeping the criteria listed above in mind.
- 0: Reject = None of the criteria are met
- 1: Very poor = Little or no accomplishment of the criteria
- 2: Poor = Some criteria are achieved but on a superficial level
- 3: Average = Abstract has fulfilled the criteria but is not remarkable
- 4: Good = Abstract performs strongly with regards to most criteria
- 5: Excellent = Abstract is exemplary with regards to all/most criteria
Recommendations made by abstract reviewers
The Conference Scientific Committee will make a recommendation on the presentation format for each abstract, intended as a guide for the Programme Committee, using these options:
- I strongly recommend that this abstract is selected for an oral presentation
- This abstract is more suitable for an oral presentation than poster presentation
- This abstract is more suitable for poster presentation than an oral presentation
- I strongly recommend that this abstract is selected for poster presentation
- This abstract should be rejected
The Conference Scientific Committee reviewers will explain their grades and recommendations by leaving a comment in the appropriate field. Comments will be available to authors upon request.
Abstract selection process
After the review is completed, the programme committee members receive the overview of all scored abstracts. Based on the scores, the reviewers’ comments and planned session topics, the programme committee will draft session proposals and select which abstracts are eligible for an oral presentation in a session and which are eligible to produce a poster. These proposals are the base to determine the technical and scientific programme outline for the conference.
For abstracts selected for either an oral presentation or a poster, WindEurope is happy to offer speakers and listed poster a complimentary 3-day Conference and Exhibition pass.
Kindly note that only one presenter per abstract is invited if selected. We cannot allow multiple presenters per abstracts.
Scientific paper publication (scientific proceedings)
Eligibility of scientific paper publications
If you submit an abstract under the science and research track, your abstract may be selected for publication in a specific open access volume of the IOP Journal of Physics: Conference Serie. Selected abstracts will be invited to submit a paper based on their abstract. Selected papers will be published depending on the peer-review outcome.
Selected abstracts eligible for a scientific publication will be contacted individually by the WindEurope Conference Secretariat.
Timeline for scientific papers
- Draft paper submission: 10 February 2025
- Scientific peer-review: 14 February – 11 March 2025
Draft papers will be reviewed by EAWE in view of their publication in the IOP Journal of Physics Conference Series
- Final paper submission: 25 March 2025
IOP Journal of Physics: Conference Series
Please find some points to keep in mind about the scientific publications. More detailed information, planning for publication and review will be shared in due time by the conference secretariat to eligible candidates.
- Conference Series operates a publishing licence, under which authors retain copyright of their papers and they no longer need to sign and submit copyright assignment forms. Any author who wishes to publish in IOP Conference Series must agree to the terms of the licence and by submitting a paper for publication it is assumed all authors of the paper agree, in full, to the terms of the licence.
- IOP Conference Series uses author-supplied PDFs for all online and print publication. Authors are asked to prepare their papers using Microsoft Word or LaTeX, according to the journal guidelines and templates, and then convert these files to PDF.
Copyright
By submitting an abstract to the WindEurope Annual Event 2025 and if your abstract is selected for a speaking slot or a poster, you implicitly give your permission to WindEurope asbl/vzw to reproduce your presentation file and/or poster file in the conference proceedings of the event. However, this does not forfeit your right to publish your presentation file and/or poster file in any other medium, nor does WindEurope retain any exclusive rights over it.
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